Japan Business Visa Fee, Bank Statement & Sponsor Letter Details

When applying for a Japan Business Visa from Nepal, three essential components play a major role in visa approval — visa fee, bank statement/financial proof, and sponsor or guarantee letter. Understanding these requirements carefully helps ensure your application is complete and professionally presented.

The visa fee for Japan Business (Short-Term) Visa varies depending on the type of entry and duration. As of April 2025, the single-entry visa fee is NPR 2,680, while a multiple-entry visa costs NPR 5,360. In addition, VFS Japan Visa Application Centre in Nepal charges a service fee of NPR 2,083 (including taxes) for every application. This amount is payable during submission at VFS Global’s Japan counter in Kathmandu. The visa fee is refunded only if your application is not accepted for processing, but the service charge is always non-refundable. For long-term or business manager categories, the fee structure may differ slightly, so applicants are advised to confirm the latest rates through visa.vfsglobal.com or the Embassy of Japan in Nepal before applying.

Next comes the bank statement and proof of financial capacity, which are crucial documents for demonstrating that you have sufficient funds to support yourself during your stay in Japan. The Embassy of Japan and MOFA (Ministry of Foreign Affairs of Japan) require applicants to submit a bank statement covering the last 3 to 6 months, along with a bank balance certificate showing the current available balance. The bank statement must clearly display your name, account number, transaction history, and stable balance trends. If your financial records show consistent income or business transactions, it strengthens your application. Additionally, you should attach income tax documents, salary slips (if employed), or company tax returns (if self-employed) as supplementary proof. Applicants must ensure that all financial documents are original, signed, and stamped by the bank. False or manipulated statements can lead to immediate rejection.

The third key requirement is the Sponsor or Letter of Guarantee, especially if your travel is funded or supported by a Japanese company. According to Japan’s Ministry of Foreign Affairs (MOFA), the Letter of Guarantee must be written on the company’s letterhead and signed by an authorized person. This letter declares that the Japanese host or company will take full responsibility for the applicant’s travel expenses, accommodation, and compliance with Japanese laws during their stay. It must include the guarantor’s full name, company name, address, position, contact details, and official company seal. The letter should also outline the purpose of the visit, relationship between the inviter and applicant, and travel dates. The guarantor may be asked to provide supporting documents such as a corporate registration certificate or company profile to verify authenticity. In some cases, both a Letter of Guarantee and an Invitation Letter are required; both documents must be consistent with the applicant’s submitted itinerary and financial details.

For Nepali applicants, having professionally prepared documents increases the chances of approval. To ensure accuracy, you can consult Yatra for Fun Pvt. Ltd., Nepal’s top visa and travel consultancy located in Koteshwor-32, Kathmandu. The company provides expert assistance in preparing bank statements, guarantee and invitation letters, translation services, and full visa application support for Japan and more than 70 other countries. Their experienced consultants guide applicants step-by-step — from document preparation to VFS submission — ensuring compliance with Japan’s embassy standards.

Contact Yatra for Fun Pvt. Ltd. for Japan Visa Support:
Office Address: Koteshwor-32, Kathmandu, Nepal
Call / WhatsApp / Viber: +977 9802348957 or +977 9708072951
Website: www.yatraforfun.com
Email: [email protected]
Business Hours: Sunday to Friday, 10:00 AM to 6:00 PM