Thailand Company Invitation Letter Sample for Business Visa Nepal

For Nepali entrepreneurs, business representatives, or investors who are planning to travel to Thailand for business meetings, exhibitions, or corporate collaborations, one of the most important supporting documents required for the Thailand Business Visa (Non-Immigrant “B”) is the Company Invitation Letter. This letter acts as a formal invitation from a registered Thai company that verifies the applicant’s purpose of visit and confirms that the travel is purely for legitimate business activities. The Royal Thai Embassy in Kathmandu and the Thailand eVisa system (www.thaievisa.go.th) have made this letter a compulsory document to authenticate the business relationship between the Nepali applicant and the Thai host company.

The invitation letter must be printed on the official letterhead of the Thai company, displaying its logo, address, phone number, email address, and registration number issued by the Department of Business Development (DBD) of Thailand. The letter must be addressed to the Royal Thai Embassy, Kathmandu, Nepal, and signed by an authorized representative of the company such as the Managing Director, General Manager, or HR Head. It should clearly include the applicant’s full name, passport number, nationality, job position, the name of the Nepali company they represent, and the exact reason for visiting Thailand. The visit purpose may include attending a trade fair, signing a partnership contract, holding investment discussions, or participating in product demonstrations and supplier meetings.

In the invitation letter, the Thai company should mention the exact travel dates, intended duration of stay, and assurance that the applicant will comply with Thai immigration laws. The company can also state whether they will provide local support, such as arranging business meetings, accommodation, or airport pickup. Including these points makes the letter more credible and professional. Additionally, it is highly recommended that the Thai company attaches a copy of its business registration certificate, shareholder list, and VAT registration certificate to further strengthen the application.

The content of the invitation letter should be formal, precise, and error-free. For example, it can begin by introducing the Thai company, then clearly state that they are inviting a specific Nepali businessperson by name, position, and company name, followed by the reason for the visit. It should also express appreciation to the Royal Thai Embassy for considering the visa request and end with the signature and official company seal. The signed letter should then be scanned in color (PDF or JPG format) and uploaded through the Thailand eVisa system under “Supporting Documents.”

This document plays a key role in proving the genuineness of the business relationship and purpose of travel. Without a properly formatted invitation letter, the visa application may face unnecessary delays or rejection. Therefore, applicants must coordinate carefully with their Thai business partners to ensure the accuracy of all details — including names, dates, and passport numbers — matching exactly with the online application form.

For applicants who need professional guidance in preparing visa documents, Yatra For Fun Pvt. Ltd., Nepal’s trusted travel and visa assistance company, offers complete support. The company helps applicants obtain properly formatted invitation letters from Thai businesses, review documentation, and submit applications correctly through the official eVisa portal. Yatra For Fun provides services for more than 70 countries, including Thailand, Singapore, Indonesia, Malaysia, China, UAE, Japan, and European destinations. For expert assistance, contact 9802348957 or 9708072951, or visit https://www.yatraforfun.com.