ठमेल प्लाजा होटल एण्ड सुइटस्को चौथो वार्षिक साधारण सभा आह्वानThamel Plaza Hotel & Suites: 4th Annual General Meeting Notice

Thamel Plaza Hotel & Suites Limited

Thamel, Kathmandu.

Notice Regarding Fourth Annual General Meeting

First Published Date: 2083/05/08

Respected Shareholders,

As per the decision of the meeting of the Board of Directors of Thamel Plaza Hotel & Suites Ltd. held on 2083/04/27, the Fourth Annual General Meeting of this Thamel Plaza Hotel & Suites Limited is scheduled to be held on the following date, venue, and time to discuss and decide on the following matters; hence, this notice is published for the information and attendance of all respected shareholders pursuant to Section 67 of the Companies Act, 2063.

1. Date, Venue, and Time of the Meeting:

Date: Wednesday, 2083 Bhadra 31 corresponding to (September 16, 2026)

Venue: Meeting Hall of Thamel Plaza Hotel & Suites Ltd., Thamel, Kathmandu

Time: Exactly 9:00 AM

2. Agendas to be Discussed at the Meeting:

A) Ordinary Agendas,

1) To discuss and approve the Annual Report for the F.Y. 2082/083 presented by the Chairperson on behalf of the Board of Directors,

2) To discuss and approve the Balance Sheet as of Ashadh end, 2083 along with the Auditor's Report, and the Profit and Loss Account, Statement of Changes in Equity, Cash Flow Statement for the F.Y. 2082/083 ended on the same date, along with other related schedules,

3) Pursuant to Section 111 of the Companies Act, 2063, to appoint an Auditor for the audit of the F.Y. 2083/084 and fix their remuneration,

B) Special Agendas:

1) Regarding the issuance of Initial Public Offering (IPO) shares allocated for the general public,

2) Regarding granting complete authority to the Board of Directors or a representative designated by the Board of Directors to make necessary amendments, alterations, and additions to the Memorandum and Articles of Association as per directives received from regulatory authorities in connection with the issuance of shares allocated for the general public (IPO),

3) Regarding granting authority to the Board of Directors to purchase land for the company's business expansion,

C) Miscellaneous.

3. General Information Regarding the Annual General Meeting:

1) Since the shareholder register book will remain closed on 2083/05/24 for the purpose of the Annual General Meeting, only shareholders existing up to 2083/05/23 shall be entitled to attend the General Meeting.

2) For respected shareholders to sign the attendance register, the shareholder attendance register will remain open from 08:00 AM until the conclusion of the Annual General Meeting.

3) Shareholders wishing to appoint a proxy to participate in the General Meeting must fill out the proxy form in the format prescribed by the prevailing company law and register it at the company's registered office in Thamel, Kathmandu at least 48 hours before the meeting commences, i.e., by 9:00 AM on 2083/05/29. A proxy cannot be given to more than one person; if found given, such proxy will be invalidated.

4) After appointing a proxy, if the concerned shareholder wishes to change the proxy, they may submit a separate letter stating that the earlier proxy be canceled and the new proxy be recognized along with the proxy form, registered at the company's registered office in Thamel, Kathmandu at least 48 hours before the meeting; in such case, the old proxy shall be deemed automatically canceled and the latest proxy will be recognized. If the shareholder personally attends the meeting and signs the attendance register after appointing a proxy, the proxy given by them shall automatically become void.

5) On behalf of minor shareholders, the person registered as a guardian in the company's shareholder register book may participate, vote, or appoint a proxy in the meeting.

6) In cases where shares are registered jointly under more than one person's name, only one person chosen by unanimous consent or the person whose name appears first in the shareholder register book may participate in the meeting.

7) For further information regarding the General Meeting, we request you to contact the company's registered office, Thamel, Kathmandu.

Thank you.

By Order of the Chairman

Company Secretary